Job Description

Mail Clerk needed for busy law firm. This position needs to be highly professional and organized and will be a vital role in the day-to-day operations of the firm by managing all incoming and outgoing correspondence.

Key Responsibilities:

• Receive, open, date-stamp, and sort all incoming mail and packages.
• Distribute mail and deliveries to the appropriate attorneys, paralegals, and staff.
• Prepare and process outgoing mail, including certified, priority, and overnight packages (FedEx, UPS, USPS, etc.).
• Maintain accurate logs of incoming and outgoing legal documents, especially court filings, medical records, and client correspondence.
• Assist with scanning and electronically filing incoming documents into the firm’s case management system.
• Deliver documents to local courts, post offices, and other law firms as needed.
• Monitor and restock mailroom supplies, including postage, envelopes, and shipping materials.
• Ensure all correspondence is handled with strict confidentiality and in compliance with firm policies and legal standards.
• Assist administrative staff with general clerical duties, such as photocopying, filing, and organizing case materials.
• Support the administrative team with special projects as assigned.

Qualifications:

• High school diploma or equivalent required; some college or office experience preferred.
• Prior experience in a law firm or professional office setting is a plus.
• Strong organizational and time-management skills.
• Ability to handle confidential information with discretion.
• Basic computer skills, including Microsoft Office and document management software.
• Strong attention to detail and accuracy.
• Ability to lift and move packages up to 25 lbs.
• Reliable, punctual, and professional demeanor.

Work Environment:

This position primarily works onsite in the firm’s office.

Compensation and Benefits:

• Health benefits
• 401k 
• Paid time off and holidays
• Public transportation reimbursement 
• Opportunities for growth within the firm’s administrative team

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