Job Description

Seeking a Executive Assistant to be responsible for providing high-level support to the sales team, helping with any issues and requests, while consistently delivering high-quality service.

Remote,

Essential Duties and Responsibilities:

Track executive monthly expenditures, including processing receipts and auditing expenses.

· Prepare reports, presentations, and other documentation as needed by the sales team.

· Support the company’s management team with administrative tasks and special projects as required.

· Manage system access to company platforms, as well as maintain customer and order data within CRM and other relevant systems.

· Provide order support to sales team that are not limited to submitting customer approvals, processing orders, and handling shipping discrepancies and changes.

· Collaborate with ancillary teams, such as Production, Accounts Receivable, and Pharmacy, to respond to inquiries quickly and resolve issues efficiently.

· Organize and manage logistics for sales events and tradeshows for sales team to ensure seamless coordination and execution.

· Collect relevant information and distribute inquiries from leads and customers to the appropriate teams.

· Maintain the document library containing sales resources to ensure it is organized, up-to-date, and easily accessible.

· Review and update Sales Support tools to reflect the most current information.

· Manage and coordinate executive calendars by scheduling meetings and securing travel arrangements and accommodations.

· Perform other related duties as assigned.

EDUCATION AND EXPERIENCE REQUIRED:

· Bachelor’s degree or equivalent experience in business administration, sales, or a related field.

· Proven track record of maintaining professionalism and delivering exceptional customer support to sales teams and management.

· Excellent verbal and written communication skills, with the ability to articulate complex information clearly and concisely.

· Strong interpersonal skills and the ability to thrive in a fast-paced, dynamic sales environment.

· Collaborative team player with experience working cross-functionally and effectively with various departments.

· Exceptional organizational and multitasking abilities, with a focus on prioritization and meeting deadlines.

· Self-motivated, proactive, and resourceful in problem-solving and taking initiative.

· Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with CRM systems.

· Adherence to company policies and procedures, with a commitment to maintaining compliance and integrity.

· Skilled at identifying challenges, analyzing data, and implementing solutions to support sales strategies and objectives.

Physical Requirements/Demands:

· Must be flexible in terms of working hours to meet requirements of position.

· Must have a valid driver’s license and have a car.

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